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Our Building & Property
Management Services are
proposing all the necessary services
for the operations and proper
maintenance that your building or
property may require, such as: daily
operations, rental services and rent
or condo fees collection, budget and
analysis, maintenance and prevention
programs, follow-up and repair of
equipment failures, establishment
and follow-up of procedures,
security, contingency plan and more.
Building & Property
Operations
- Provide main office support of
on-site personnel and facilities
inspection in order to ensure that a
project continues to be managed in a
highly professional manner.
- Manage common area facilities
such as walks, elevators and
bathrooms.
- Obtain all certificates of
occupancy and licenses along with
governmental inspection requirements.
- Coordinate any tenant move-ins,
schedule and supervise pre- and
post- moves cleaning and monitor
occupancy requirements.
Building & Property
Operations
- Review the specifications of
each item listed above with the
owner. We will solicit multiple bids
for each contract, evaluate the
results, award and administer the
contractors with the concurrence of
you.
- Establish a log entry system,
when necessary, for building
engineers to record temperatures,
equipment readings, maintenance, and
repair schedules. This system shall
also provide for on- and off-site
management to study and analyze the
operating efficiency of the property.
- A comprehensive preventive
maintenance schedule shall be
developed that ensures all necessary
maintenance is performed on a
regular basis. Including scheduling
and supervision of repairs and
maintenance and verify that all the
work is performed in a high-quality
manner.
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Building & Property
Operations
- Assume the day-to-day operating
responsibilities of the property and
be available for consultation with
you as needed.
- Review procedures necessary for
the smooth operation of the
buildings, including emergency
situations and contingency plans for
inclement weather, power failure,
and interruption of municipal
services.
- Prepare operating budget and
analysis for owner's review.
- Develop, review, monitor and
enforce all building/property rules
and regulations.
- Establish and/or review
specifications for building services
such as elevators, buiding staff,
energy management, parking
administration, landscaping (inside
and outside), cleaning services,
snow removal, thrash management and
other services which may be
required.
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Construction
Management Services
Our company provides and performs
Construction Management Services for
build-out of tenant space,
reconstruction, and remodelling. All
work is competitively bid and contracted
with qualified companies with experience
in the marketplace. Our Construction
Management Services include:
- Meeting with clients to
establish goals and objectives.
- Review bids and select the best
firm for the tasks.
- Consult with you/tenant for
approval, and discuss alternate
methods and value engineering.
- Coordinate the design and
construction process.
- Review construction plans.
- Provide construction oversight.
- Assemble vendor and equipment
written guarantees and warranties.
- Conduct follow-up inspections.
- Review and recommend designs and
plans approval, in conjunction with
the project architect, to ensure
conformity with local building and
life-safety codes.
Property Administration
- Promptly collect all rents and
other income derived from the
property, including all expense
recoveries.
- Promptly pay, with a
state-of-the-art computerized
accounting system, all bills for
normal operating services in
connection with the property.
- Distribute net cash flow after
reserves to the owner.
- Maintain a system of office
records, ledgers and accounts
relating to management of property
including copies of leases, service
contracts and general
correspondence.
- Determine and administer all
escalations and pass- troughs
according to the terms of the lease
agreements.
Monthly Operating
Statements
- A Bank Reconciliation Statement
listing outstanding checks and the
difference between the book and bank
balance.
- We will, of course, customize
each report to meet your needs.
- Report any budget variances and
discuss any pending property
management issues in a monthly memo
accompanying the Operating
Statements.
- Yearly RL-4 forms (related to
municipal and school taxes of the
year) for all the tenants, mailed to
them and to the owners.
Monthly Operating
Statements
- A Rent Roll listing each tenant
and showing their monthly base rent,
square footage, and annual rent per
square foot. This report also
includes the step-up increases in
each tenant's rent, the tenant's
rent/lease start and expiration
date. Total occupied percentages are
calculated in terms of amount and
square feet.
- A Tenant Activity Report
providing a complete listing of
charges and payments for each
tenant, as well as security deposits
held. This report shows activity on
a tenant-by-tenant basis for the
month.
- A Check Register listing of what
was paid and the date of payment.
This report includes check number,
check date, vendor name, invoice
number, and expense account code.
- A General Ledger reporting both
beginning and ending balances and
all journal transactions for each
account in a chart of accounts.
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Monthly Operating
Statements
Our statements include detailed
monthly operating statements that
clearly analyze income, expenses, and
cash flows. This report will also
reflect current activity as well as
cumulative year-to-date computations.
Monthly statements can be customized to
include:
- A Status Report summarizing
tenant leasing activity and
highlights building operations.
- A comparative Income Statement
showing variance for both current
period and year-to-date revenues and
expenses versus budgeted revenues
and expenses.
- A twelve month Cash Flow
Projection displaying the actual
activity through current period
versus the forecast for the balance
of calendar/fiscal year.
- A Cash Flow Report summarizing
cash activity on receipts and
disbursements and reporting the net
change in the cash account from the
beginning to the end of the month.
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